Planning a wedding is exciting — but it can also feel a little overwhelming at first. With so many decisions to make and details to consider, many couples ask the same question right out of the gate:
“Where do we even start?”
The truth is, some wedding services book up months (or even years) in advance — especially in a popular destination like Maine. If you want to avoid stress later, the best thing you can do is focus on the big-ticket items early.
Here’s what to book first when planning your wedding:
1. Your Wedding Venue
This should be your very first booking — and for good reason. Your venue sets the tone, date, and logistics for almost everything else. Whether you’re dreaming of a coastal resort, a rustic barn, or a private estate tucked away in the pines, venues in Maine tend to fill up fast — especially for summer and fall weddings.
Tip: Have a couple of potential dates in mind when you tour. Flexibility can help you land your dream spot.
2. Your Photographer/Videographer
Photographers are often booked 12–18 months in advance, especially those who specialize in weddings and are known for their editing style. If capturing your day is a top priority (and it should be — those photos last a lifetime!), reach out early.
Want both photo and video? Some teams offer bundled packages, while others work separately. Either way, get them on board early to secure your preferred team.
3. Your Wedding Planner or Coordinator
If you’re hiring a full-service planner, they can help guide your entire planning journey — including recommending trusted vendors. Even if you’re just looking for a day-of coordinator, it’s best to book early so they’re available to help manage your timeline and vendor team.
Not every couple needs a planner, but having one often means less stress and more time to enjoy the process.
4. Your Caterer
If your venue doesn’t provide food, finding a caterer should be next on your list. From lobster bakes to elegant plated dinners, Maine has a variety of local options — but the good ones go fast.
Be sure to ask about menu flexibility, dietary accommodations, and whether they handle tableware and staff.
5. Your Entertainment
Whether you’re hiring a DJ, a band, or a string quartet for your ceremony, securing entertainment early is key. Music sets the vibe for your entire event, and like photographers, the most in-demand performers often book out quickly.
Bonus Tip: If your DJ also offers lighting or photo booth services, it’s a great way to bundle and save.
6. Your Officiant
This one is often forgotten — until it’s crunch time. Whether you’re having a religious, spiritual, or civil ceremony, make sure to confirm your officiant early so they can help tailor the ceremony to your relationship.
And yes — in Maine, a friend or family member can legally marry you as long as they’re ordained.
7. Your Rentals & Decor
If you’re planning a tented outdoor wedding, need custom décor, or have your heart set on a specific style, book your rentals early. That includes everything from chairs and tables to specialty lighting, arches, and dance floors.
Many local vendors offer packages that combine delivery, setup, and pickup — which makes the whole day easier.
Start with the Big Pieces — and Build from There
Once you’ve locked in your venue, photographer, planner, caterer, entertainment, and officiant, everything else becomes a little more manageable. Think of it like building a house — you need the foundation before you can hang the decorations.
And remember: YourMaineWedding.com is here to help every step of the way. Use our free tools to track your budget, organize your guest list, and find trusted local vendors across the state — all in one place.
Ready to start planning?
Create your free account today at YourMaineWedding.com and book with confidence.