When touring wedding venues, one of the first things you’ll hear is the “per-head price.” On the surface, it sounds simple—you pay a set amount per guest, and that’s it. But the reality is that per-head pricing doesn’t always tell the full story. Understanding how it works (and what to ask) can help you avoid surprises later.
What Per-Head Pricing Usually Includes
Most venues that offer per-head pricing are bundling catering and service into a flat fee per guest. Typically, this covers:
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Entrées (often with a choice of two or three)
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Sides or accompaniments
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Non-alcoholic beverages
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Service staff
Some venues will also include basics like tables, chairs, linens, and flatware in that number, but not always.
The Hidden Costs You Might Not See Up Front
1. Bar Packages & Alcohol
A per-head price often covers only food. Alcohol is usually extra—and can be charged per person, per hour, or based on consumption. Ask exactly how bar service is handled.
2. Service Charges & Gratuities
Many venues add a service fee (sometimes 18–22%) and gratuity on top of the per-head cost. This can add thousands to your final bill.
3. Rentals & Upgrades
Standard tables and linens may be included, but upgraded chairs, specialty linens, chargers, or décor often come with an added cost.
4. Vendor Meals
Remember, your DJ, photographer, and other vendors will also need meals. Ask if those are billed at the same per-head price.
5. Cake Cutting or Corkage Fees
Some venues charge extra if you bring in an outside cake or alcohol. These hidden costs can quickly add up.
6. Taxes
Don’t forget to ask whether sales tax is included in the quoted price or will be added later.
Questions to Ask About Per-Head Pricing
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What exactly does the per-head price include?
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Is alcohol included? If not, how is it billed?
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Are service charges, gratuity, and tax included?
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What rentals (tables, chairs, linens) are covered? What counts as an upgrade?
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How are vendor meals billed?
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Are there fees for outside cakes, desserts, or alcohol?
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What’s the estimated total cost for my guest count, with all fees included?
Why This Matters
That $85 per-head quote may sound reasonable at first, but once you add service fees, bar packages, rentals, and extras, the cost could jump to $120 or more per guest. Asking the right questions early helps you compare venues fairly and budget realistically.
👉 Tip: In Maine, many venues work with local caterers and bar services. Some may bundle these costs into their per-head price, while others bill separately. Always request a sample invoice or “all-in” estimate to avoid surprises.