Let’s be honest: food is a major part of your wedding—and your wedding budget. Whether you’re dreaming of a full lobster bake or an elegant plated dinner, understanding how much to budget for a caterer can help you make informed decisions without unexpected surprises.
So, how much should you expect to spend?
Average Cost of a Wedding Caterer
On average, wedding catering costs between $60 and $150 per guest—though this can vary significantly depending on:
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Style of service (plated, buffet, stations, etc.)
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Menu complexity
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Guest count
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Location
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Rentals (tables, linens, flatware)
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Staffing and gratuity
For a 100-guest wedding, you could expect to spend anywhere from $6,000 to $15,000 or more.
What’s Typically Included
When comparing quotes, make sure you understand what’s covered:
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Food and beverage
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Setup and cleanup
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Serving staff
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Rentals (sometimes provided through a third-party company)
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Bar service (if offered)
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Gratuity and taxes
Ask for a detailed breakdown so you’re comparing apples to apples.
Plated vs. Buffet vs. Stations
Each service style has different pricing:
Plated Meals
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Often the most expensive
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Requires more staff for serving
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Elegant and traditional feel
Buffet
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More cost-effective for large groups
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Fewer staff needed
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Allows for more guest choice
Food Stations / Family-Style
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Trendy and interactive
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Can require more setup and specialty staff
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Mid-to-high range in cost
Hidden or Overlooked Costs
Be aware of extra charges like:
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Overtime (if your event runs late)
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Cake cutting fees (some caterers charge for this)
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Corkage fees (if you provide your own alcohol)
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Travel or delivery fees for rural or remote venues
Saving Without Sacrificing
Want to trim the catering budget without cutting quality? Try these ideas:
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Host a brunch or lunch wedding
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Skip full bar service and offer beer, wine, and a signature drink
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Choose in-season, local ingredients
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Limit the number of courses or specialty items
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Offer buffet or family-style over plated meals
Sample Budget Breakdown (for 100 guests)
| Item | Cost Estimate |
|---|---|
| Food (buffet style) | $50 per person = $5,000 |
| Staff & service fees | $1,000–$2,000 |
| Rentals (linens, flatware) | $1,500–$2,000 |
| Gratuity (15–20%) | $1,000–$1,500 |
| Total | $8,500–$10,500 |
Final Thoughts
Catering is one of the largest investments you’ll make for your wedding day, but it’s also one of the most memorable parts for your guests. By understanding your options and asking the right questions, you can build a menu that reflects your style—without blowing your budget.
Need help getting started? Explore our Your Maine Wedding directory of trusted caterers and planners who can help guide you from taste test to reception.